STANIFICENT WORKFORCE

Terms of Use, Warranty Disclaimer, Refund Policy & Limitation of Liability

Effective Date: Friday, 8th May, 2026

STANIFICENT WORKFORCE (“Platform”, “Service”, “System”) is a Software-as-a-Service (SaaS) workforce management platform owned and operated by STANIFICENT STANIBIZ DIGITAL SYSTEMS AND MEDIA COMPANY LIMITED (“Company”, “We”, “Us”, “Our”).

By accessing, registering, subscribing to, deploying, or using STANIFICENT WORKFORCE in any form, the user, organization, company, workspace owner, administrator, employee, contractor, representative, or affiliate (“User”, “Customer”, “Subscriber”) agrees to be legally bound by these Terms of Use, Warranty Disclaimer, and Limitation of Liability.

If the User does not agree to these terms, the User must immediately discontinue all access and use of the Platform.

1. PLATFORM NATURE

STANIFICENT WORKFORCE is provided strictly as a digital workforce management tool intended to assist organizations with attendance management, payroll assistance, workforce administration, reporting, scheduling, communication, and related operational activities.

The Platform does not constitute:

• legal advice;

• accounting advice;

• tax advice;

• financial advice;

• employment consultancy;

• regulatory compliance certification;

• payroll certification;

• governmental compliance guarantee;

• legal evidence certification;

• biometric identity guarantee;

• fraud prevention guarantee;

• cyber security guarantee;

• uninterrupted business continuity guarantee.

Users remain fully and solely responsible for all business decisions, workforce policies, payroll calculations, tax obligations, labor law compliance, attendance verification, disciplinary actions, and operational activities performed using the Platform.

2. NO WARRANTY

TO THE MAXIMUM EXTENT PERMITTED UNDER APPLICABLE LAW, THE PLATFORM IS PROVIDED STRICTLY ON AN “AS IS”, “AS AVAILABLE”, AND “WITH ALL FAULTS” BASIS.

STANIFICENT STANIBIZ DIGITAL SYSTEMS AND MEDIA COMPANY LIMITED EXPRESSLY DISCLAIMS ALL WARRANTIES, REPRESENTATIONS, CONDITIONS, AND GUARANTEES OF ANY KIND, WHETHER EXPRESS, IMPLIED, STATUTORY, OR OTHERWISE, INCLUDING BUT NOT LIMITED TO:

• merchantability;

• fitness for a particular purpose;

• uninterrupted availability;

• compatibility;

• data accuracy;

• data preservation;

• non-infringement;

• system reliability;

• uptime guarantees;

• payroll accuracy;

• attendance accuracy;

• report accuracy;

• compliance accuracy;

• employee monitoring accuracy;

• fraud detection accuracy;

• geolocation accuracy;

• biometric accuracy;

• internet/network reliability;

• device compatibility;

• backup integrity;

• third-party service availability.

The Company does not warrant that:

• the Platform will operate without interruption;

• the Platform will be error-free;

• bugs will be corrected immediately;

• data loss will never occur;

• unauthorized access will never occur;

• integrations will always function;

• generated reports will always be accurate;

• notifications or emails will always be delivered;

• the Platform will meet every operational or legal requirement of the User.

3. USER RESPONSIBILITY

The User bears full responsibility for:

• verifying all payroll data;

• validating attendance records;

• maintaining independent backups;

• reviewing generated reports;

• ensuring lawful use;

• protecting account credentials;

• maintaining secure devices and networks;

• reviewing employee actions;

• complying with labor, tax, employment, privacy, and regulatory laws;

• maintaining internet connectivity and compatible hardware.

The User acknowledges that software systems may contain limitations, interruptions, human errors, configuration errors, or technical failures.

The User agrees not to rely solely on the Platform for mission-critical decisions without independent verification.

4. LIMITATION OF LIABILITY

TO THE MAXIMUM EXTENT PERMITTED BY LAW, STANIFICENT STANIBIZ DIGITAL SYSTEMS AND MEDIA COMPANY LIMITED SHALL NOT BE LIABLE FOR ANY:

• direct damages;

• indirect damages;

• incidental damages;

• consequential damages;

• special damages;

• punitive damages;

• exemplary damages;

• business interruption;

• loss of revenue;

• loss of profits;

• loss of contracts;

• loss of staff;

• employment disputes;

• payroll disputes;

• tax penalties;

• regulatory penalties;

• reputational damage;

• data loss;

• corruption of records;

• cyber incidents;

• security breaches;

• operational losses;

• workforce disputes;

• mistaken attendance calculations;

• suspension decisions;

• termination decisions;

• disciplinary actions;

• third-party claims;

• legal claims;

• government investigations;

• system downtime;

• internet outages;

• hardware failures;

• integration failures;

• human errors;

• configuration mistakes;

• misuse of the Platform.

This limitation applies regardless of the legal theory asserted, including contract, negligence, tort, strict liability, statutory claims, or otherwise, even if the Company has been advised of the possibility of such damages.

5. MAXIMUM LIABILITY CAP

Where liability cannot legally be excluded under applicable law, the total maximum aggregate liability of STANIFICENT STANIBIZ DIGITAL SYSTEMS AND MEDIA COMPANY LIMITED shall not exceed fifty percent (50%) of the total subscription fees actually paid by the User to the Company within the thirty (30) days immediately preceding the event giving rise to the claim.

Any refund, compensation, reimbursement, settlement, credit, liability, or financial recovery relating to the Platform shall be strictly limited to this maximum amount and shall not under any circumstance exceed fifty percent (50%) of eligible subscription fees paid within the applicable thirty (30) day period.

6. REFUND POLICY

STANIFICENT WORKFORCE is committed to customer satisfaction. Where a User is genuinely dissatisfied with the Platform, the Company may provide a partial refund in accordance with this Policy.

Refunds, reimbursements, settlements, credits, or financial recoveries relating to the Platform shall not exceed fifty percent (50%) of the subscription fees actually paid by the User within the thirty (30) days immediately preceding the request or claim.

Subscription payments made more than thirty (30) days prior shall not be eligible for refund or recovery.

7. USER INDEMNIFICATION

The User agrees to fully defend, indemnify, and hold harmless STANIFICENT STANIBIZ DIGITAL SYSTEMS AND MEDIA COMPANY LIMITED, its directors, staff, affiliates, contractors, officers, agents, licensors, and partners from and against any claims, liabilities, damages, losses, penalties, legal actions, investigations, demands, expenses, or legal fees arising from:

• misuse of the Platform;

• violation of laws;

• workforce disputes;

• payroll disputes;

• employee claims;

• tax disputes;

• privacy violations;

• regulatory actions;

• uploaded content;

• unauthorized activities;

• User negligence;

• User configurations;

• employment decisions;

• User-generated data;

• third-party integrations;

• security failures originating from the User environment.

8. DATA & BACKUP DISCLAIMER

While the Platform may provide backup, export, synchronization, or recovery tools, the Company does not guarantee permanent data preservation.

The User is solely responsible for maintaining independent external backups of all critical data.

The Company shall not be liable for loss, corruption, deletion, alteration, unavailability, or recovery failure of any data.

9. THIRD-PARTY SERVICES

The Platform may integrate with or depend on third-party providers including but not limited to:

• email providers;

• payment gateways;

• hosting providers;

• SMS services;

• maps/geolocation providers;

• browsers;

• operating systems;

• cloud services;

• APIs;

• internet service providers.

The Company shall not be liable for failures, downtime, inaccuracies, security issues, or interruptions caused by third-party services.

10. SUSPENSION & TERMINATION RIGHTS

The Company reserves the absolute right, at its sole discretion and without prior notice, to:

• suspend accounts;

• restrict access;

• disable features;

• terminate subscriptions;

• remove content;

• block workspaces;

• investigate activities;

• refuse service.

This may occur for security, abuse prevention, maintenance, policy enforcement, legal compliance, billing issues, suspected misuse, or operational reasons.

The Company shall not be liable for any resulting losses or damages.

11. MODIFICATIONS

The Company reserves the unrestricted right to modify, update, replace, suspend, discontinue, or redesign any part of the Platform, pricing, features, architecture, policies, or services at any time without liability.

Continued use of the Platform constitutes acceptance of all modifications.

12. GOVERNING LAW

These Terms shall be governed and interpreted in accordance with the laws of the Federal Republic of Nigeria.

Any dispute arising from use of the Platform shall be subject exclusively to the jurisdiction determined by the Company under applicable Nigerian law.

13. ACCEPTANCE

By creating an account, accessing the Platform, subscribing, inviting staff, using any feature, or continuing to use the Platform, the User confirms that they:

• have read these Terms;

• fully understand these Terms;

• voluntarily accept these Terms;

• agree to be legally bound by these Terms.